Five Proven Techniques for Project Management Execution

Although a lot has been written about project planning, not much literature exists on project management execution. This is disappointing as without flawless execution, any project will fail to reach its full potential.
Jason Westland, author of The Project Management Life Cycle, states that the execution phase is often the longest phase in terms of project duration. This is because the execution phase is where “deliverables” are physically constructed and presented for acceptance by the customer. We have listed five techniques to ensure your project’s execution is a success.
1. Clarity
Don’t delay if you aren’t clear on the requirements of your project. You could be in for a disaster. It is crucial that all stakeholders are clear about the project’s requirements from the beginning.
If the client is unsure about the goals of the project, he should meet with his team and project managers to clarify and articulate the requirements. This is also known as the project charter, or project scope.
The scope of the project is sacred. This does not mean you cannot be flexible. However, you must consider the impact of any changes before you accept them.
2. Selection
For project management to be successful, you must choose the right tools and people. Project success is dependent on a high-performing team with the right mix and use of each person’s strengths.
You must also select the right tools, along with team selection. During the initial stages of data collection, for example, you need to know which combination of surveys, questionnaires, and focus groups would yield the most data.
You should also be aware of which software is best for project execution. A cloud-based solution that allows you to manage jobs and projects in one integrated platform could be a great way to increase your customer base, organize your business, and save money.
3. Schedule
A well-defined project scope is only one part of a project charter. A project charter is the project’s statement about objectives, including its goals, roles, responsibilities, and key stakeholders. It also indicates the authority level of the project manager.
With the project scope and project charter in hand, you can work on the project schedule which identifies the important deliverables and milestones, as well as work-breakdown-structure (WBS). The WBS breaks down the project and organizes it into manageable sections.
Effective project execution requires clear assignments of responsibility and clear tracking of tasks with deadlines.
4. There are risks
Every project has risk. It is important to identify these risks early on and create a plan to mitigate them. There are many risks that could arise, including budget cuts and sudden increases in costs, inefficient information flow and incorrect estimations of resources. Stakeholders could also change their requirements or not understand stakeholder requirements.
You can create a simple log to identify all possible risks and what you can do to mitigate them. Keep the log updated on a regular basis.
5. Communication
Clear and concise communication is essential for project visibility and survival. You need to create a communication matrix that identifies who should be privy to project updates and how they will provide them.